Scheduling Integrations

Created by Reachware Support, Modified on Sun, 15 Mar at 1:09 PM by Reachware Support

Flow Timetable

The Flow Timetable allows you to control when a Flow executes. Instead of relying on real-time triggers, you can schedule a flow to run automatically at defined intervals.

When to Use a Timetable

Use a scheduled trigger when:

Data needs to be synchronized periodically
You are processing large datasets in batches
You require predictable execution timing

For event-based integrations, use a Webhook trigger instead. Learn more →

Scheduling Options

Option	Description
Once	Run a single time at a specific date and time
Daily	Execute every day at a selected time. You can select specific days of the week (once a day)
Weekly	Run on a specific day of the week (once a week)
Monthly	Execute on a specific day of each month (once a month)
Custom	Define advanced scheduling rules using custom expressions

How to Configure the Timetable

Select Your Flow

Go to Flow Templates, select your flow, then click View Flow.

Open the Timetable Settings

Click the Calendar icon inside the flow. A settings window will appear where you can select your scheduling option: Daily, Weekly, Monthly, etc.

Select the Time Zone

Select the correct Time Zone from the dropdown at the top. All Start and End times in the schedule will follow the selected time zone.

Configure the Timetable Period

Define when the schedule becomes active and when it should stop. The Start Date determines the first execution, while the End Date sets when the flow will stop running automatically.

Field	Description	Required
START DATE	Date when the flow begins executing (mm/dd/yyyy)	Yes
START TIME	Time when the flow starts (e.g., 9:00 AM)	Yes
END DATE	Date when the flow stops executing (mm/dd/yyyy)	Optional
END TIME	Time when the flow stops	Optional

What Happens at the End Date?

Flow stops executing automatically
Flow remains in Studio (not deleted)
Execution logs are preserved
You can reset and activate the schedule again

Reset the Timetable (Optional)

You can reset all timetable settings by clicking the Reset Data button, located next to the Save button.

Save Your Changes

Make sure to click Save to apply your timetable configuration.

The flow will now execute automatically based on the defined timetable.